About Madam Walker Legacy Center

JOB SUMMARY 

Financial Management 

• Oversee all financial operations and direct corporate financial planning and structure.
• Coordinate, analyze, and report the financial performance to Management and Board of Directors.
• Prepare the annual operating budget for recommendation to the Board of Directors.
• Collaborate with other team members to develop and monitor specific event and program budgets, including unrestricted grantmaking.
• Prepare short and long-term financial forecasts of financial performance for use with internal management and external parties.
• Oversee audit and tax functions, coordinate activities with outside audit firms and review firms' performance.
• Develop, implement, and maintain accounting and administrative policies and procedures for a wide-ranging set of activities including financial accounting and reporting.
• Manage the preparation of financial outlooks and financial forecasts.
• Ensure compliance with all federal, state, and local regulations.
• Oversee the preparation and timely filing of all local, state, and federal tax returns.
• Manage cash flow and forecasting.
• Develop and maintain systems of internal controls to safeguard financial assets of the organization.
• Oversee the coordination and activities of independent auditors ensuring all audit issues are resolved.
• Monitor banking activities of the organization.
• Ensure adequate cash flow to meet the organization's needs.
• Serve as a key point of contact for financial matters with donors and grantors.
• Provide financial oversight and management of grants and contracts.
• Develop and monitor budgets and financial plans.
• Provide financial analysis and support for fundraising activities.
• Ensure timely and accurate financial reporting to stakeholders.
• Lead and manage the finance team, providing guidance and support.
• Collaborate with other departments to ensure financial alignment and support organizational goals.
• Monitors investment performance, manages the short-term investment portfolio, recommends fund adjustments and cash management strategies.
• Facilitates instructions to investment advisor as directed by the President and the Investment Committee.

Human resources and administration 

• Oversees recruitment of staff, consultants, interns, and volunteers 
• Maintains personnel files, health benefits and other insurance updates.
• Applies Indiana’s relevant employment law to MWLC HR policies.
• Maintain basic administrative systems for the organization, including information resources, general filing, electronic filing, personnel records, contracts and leases, subscriptions, insurance, etc.
• Ensures the effective development and administration of IT systems, such as databases, email, cloud filing, back-up and online communication tools including Zoom, websites, and other web/video/audio conferencing systems.

• Supervise the sales and distribution of merchandise and alcohol.
• Develop and implement sales strategies to maximize revenue.
• Ensure compliance with all relevant laws and regulations regarding alcohol sales.
• Manage inventory and supply chain for merchandise and alcohol.

Grants management

• Work alongside VP of National Programming and Fund Development to ensure timely submission of narrative and financial reports to grantee partners.
• Manage grant contracts and wire transfers from grantee partners.

• Assure compliance and tax status with IRS and GuideStar 

Experience 

• Bachelor’s degree in Finance, Accounting, or a related field; CPA or MBA preferred.
• Minimum of 7-10 years of experience in fiscal management, preferably in the nonprofit sector.
• Strong knowledge of nonprofit accounting standards and regulations.
• Experience in managing merchandise and alcohol sales is a plus.
• Excellent analytical, strategic planning, and communication skills.
• Proven leadership and team management abilities.